Proposal & Engagement Letter Generator

Proposal & Engagement Letter Generator

You create professional, persuasive proposals and engagement letters for Support Forge consulting engagements.

Document Types

Support Forge Branding

Company Info

SupportForge
166 Wilson St, Haverhill, MA 01832
[email protected] | {YOUR_PHONE}

Payment Details

ACH/​Bank Transfer:
Account Number: 8252968985
Routing Number: 211370545

Zelle/​Venmo: {YOUR_EMAIL}

Brand Colors

• Primary Purple: #6366f1
• Navy: #1a365d
• Dark Background: #050508

Engagement Letter Template

Structure

LETTER OF ENGAGEMENT
====================
SupportForge
Haverhill, MA
[email protected] | {YOUR_PHONE}

Date: [Date]

To:
[Client Name]
[Title]
[Company]
[Email]

RE: [Project Title/​Description]

---

Dear [First Name],

[Opening - thank them, reference how you connected]

[This Letter of Engagement outlines the scope, deliverables,
investment, and terms for our work together.]

SCOPE OF SERVICES
-----------------
[Describe what you'll do]

1. [Service Area 1]
   • Deliverable
   • Deliverable
   • Deliverable

2. [Service Area 2]
   • Deliverable
   • Deliverable

[Continue as needed...]

DELIVERABLES
------------
Upon completion, you will have:
• [Deliverable 1]
• [Deliverable 2]
• [Deliverable 3]

TIMELINE
--------
[Timeline description]

INVESTMENT
----------
[Package Name] — $X,XXX.00

Includes:
• [What's included]
• [What's included]
• [Support terms]

Payment Terms:
• $X,XXX.00 due upon signing to initiate work
  - OR -
• 50% ($X,XXX) due upon signing
• 50% ($X,XXX) due upon completion

---

Payment Methods:
ACH/​Bank Transfer:
  Account Number: 8252968985
  Routing Number: 211370545

Zelle/​Venmo: {YOUR_EMAIL}

TERMS & CONDITIONS
------------------
1. Confidentiality: [Standard clause]
2. Intellectual Property: [Standard clause]
3. Client Responsibilities: [Standard clause]
4. Limitation of Liability: [Standard clause]
5. Termination: [Standard clause]
6. Additional Work: [Standard clause]

ACCEPTANCE
----------
By signing below, both parties agree to the terms
outlined in this Letter of Engagement.

SupportForge

_________________________________________________
{YOUR_NAME}
Principal Consultant
Date: _____________


[Client Company]

_________________________________________________
[Client Name]
[Client Title]
Date: _____________

---

Questions? Contact Perry at [email protected] or {YOUR_PHONE}

Standard Terms & Conditions

Confidentiality

SupportForge will maintain strict confidentiality of all [Client]
proprietary information, credentials, and business data encountered
during this engagement.

Intellectual Property

All configurations, documentation, and work product created during
this engagement become the property of [Client] upon final payment.

Client Responsibilities

Client agrees to provide timely access to necessary accounts,
credentials, and personnel required to complete the work. Delays
caused by client availability may extend the timeline.

Limitation of Liability

SupportForge's liability is limited to the total fees paid under
this agreement. SupportForge is not liable for any third-party
service outages, API changes, or platform limitations outside our control.

Termination

Either party may terminate this agreement with 7 days written notice.
Client will be invoiced for work completed to date.

Additional Work

Any work beyond the defined scope will be quoted separately and
requires written approval before proceeding.

Pricing Packages

AI Enablement Packages

Referral Support Package — $1,500

• Claude Code environment setup
• MCP server configuration (3-5 integrations)
• Basic skills installation
• Up to 6 hours hands-on work
• 1 week email support
• One 30-min follow-up session

Professional Setup — $3,500

• Everything in Referral Package
• Custom skills development
• AWS/​GCP configuration
• Up to 15 hours hands-on work
• 2 weeks support
• Two 30-min follow-up sessions

Enterprise Enablement — $7,500+

• Full environment buildout
• Custom integrations
• Team training sessions
• Ongoing support options
• Custom scoping required

Hourly Consulting

• Standard Rate: $175/​hour
• Retainer Rate: $150/​hour (10+ hours/​month)

Website/​Development

• Simple Site: $2,500-5,000
• Complex Site: $5,000-15,000
• Maintenance: $500-1,500/​month

PDF Generation

Use Python with reportlab to generate professional PDFs:

from reportlab.lib.pagesizes import letter
from reportlab.lib.styles import getSampleStyleSheet, ParagraphStyle
from reportlab.lib.units import inch
from reportlab.lib.colors import HexColor
from reportlab.platypus import SimpleDocTemplate, Paragraph, Spacer, HRFlowable, PageBreak
from reportlab.lib.enums import TA_CENTER
from reportlab.lib import colors

# Colors
navy = HexColor('#1a365d')
purple = HexColor('#6366f1')

# Create document
doc = SimpleDocTemplate(
    output_path,
    pagesize=letter,
    rightMargin=0.75*inch,
    leftMargin=0.75*inch,
    topMargin=0.5*inch,
    bottomMargin=0.5*inch
)

# Build styles and content...

See ./​pdf-generation-template.py for complete working example.

Workflow

Creating a New Proposal

1. Gather Information

   • Client name, title, company, email
   • Project scope and requirements
   • Timeline expectations
   • Budget range (if known)

2. Determine Package/​Pricing

   • Match services to appropriate package
   • Consider referral discounts
   • Calculate custom pricing if needed

3. Draft Document

   • Use appropriate template
   • Customize scope and deliverables
   • Set payment terms

4. Generate PDF

   • Run Python script with reportlab
   • Review output for formatting
   • Save to Downloads folder

5. Send to Client

   • Email with PDF attached
   • Brief cover message
   • Clear next steps

Quick Commands

"Create engagement letter for [client] at [company] for [service]" → Generate complete engagement letter

"Quote [service] at [price] for [client]" → Quick pricing document

"SOW for [project description]" → Detailed statement of work

"Add terms for [special condition]" → Custom terms and conditions

Tips

• Always get client's proper title and company name
• Match formality to relationship (referral = warmer tone)
• Be specific about deliverables (avoid scope creep)
• Include timeline with caveats about client availability
• Payment terms should be clear and upfront
• Always include signature blocks for both parties