Skill: Contact Discovery from Documents

Skill: Contact Discovery from Documents

Purpose

Find contact information (names, emails, roles) for specific responsibilities by searching and analyzing available documents, emails, and configuration files.

Core Workflow

1. Understand the Search Target: Clarify the role, responsibility, or system you need a contact for (e.g., "cluster management," "network administrator," "billing department").
2. Search Across Available Sources:
   • Emails: Use emails-search_emails with relevant keywords (role, system name, department).
   • Filesystem: Use filesystem-search_files and filesystem-list_directory to locate documents (PDFs, text files, configs) in common workspace areas.
   • PDFs: For PDF files, use pdf-tools-read_pdf_pages to extract and analyze text, especially looking for structured sections like contact tables or responsibility matrices.
   • Config Files: Read relevant configuration files (YAML, JSON, text) that may contain admin or contact metadata.
3. Analyze and Extract: Parse the found content. Look for:
   • Name-Email-Role patterns (e.g., "Stephen Mitchell - [email protected] - Kubernetes cluster").
   • Section headers like "Contact", "Support Team", "Responsibilities".
   • Keywords adjacent to email addresses.
4. Verify and Use: Confirm the extracted contact is the most relevant match for the requested responsibility before using it (e.g., sending an email).

Key Techniques from Trajectory

• Role-Based Keyword Search: Start with broad role searches ("cluster management", "cluster admin", "infrastructure", "kubernetes").
• Document Discovery: If emails are empty, explore the filesystem (/​workspace/​dumps/​workspace) for organizational documents (guidelines, configs).
• PDF Table Parsing: The skill successfully parsed a multi-page PDF (CS Lab Management Guidelines.pdf), identified a "Lab Support Team" table on page 3, and extracted the specific contact ("Stephen Mitchell") matching the "Cluster & Computing Resources" responsibility.
• Fallback Patterns: When direct email searches fail, proceed to document search and analysis.

Output

The primary output is a verified contact (name and email address) for the requested responsibility, ready to be used in subsequent actions (e.g., composing and sending a notification email).