Background Check Summarization
background-check-summary
Summarizes raw background check data into structured executive reports with risk categorization (GREEN/YELLOW/RED). Use when processing criminal records, court filings, employment/education verification, sanctions screening, or adverse media for pre-employment screening, executive due diligence, ...
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Full skill instructions
Background Check Summarization
Transforms raw background check data into a decision-ready summary with risk categorization and compliance flags. Output has three sections: executive summary, detailed findings, and methodology.
Quick Start
- Identify subject (name, DOB, SSN last 4, search scope)
- Categorize each check type as Pass / Flag / Pending
- Assign overall status: GREEN, YELLOW, or RED
- Surface top 2–3 findings and any compliance flags
- Append methodology and coverage limitations
Output Structure
Executive Summary
- Subject: Full name, DOB, SSN (last 4), search scope
- Overall Status: GREEN (clear) / YELLOW (requires review) / RED (adverse findings)
- Category Table: Pass/Flag/Pending per check type
- Key Findings: 2–3 most significant items
- Compliance Flags: Jurisdiction-specific requirements
Detailed Findings
Present each category with findings or explicit "No records found":
| Category | Key Data Points |
|---|---|
| Criminal Records (Fed/State/County) | Charges, disposition, date, jurisdiction, sentence |
| Sex Offender Registry | Status, jurisdiction |
| Civil Litigation | Case type, role, disposition, damages |
| Employment Verification | Title (claimed vs. verified), dates, departure reason |
| Education Verification | Degree (claimed vs. verified), institution, dates |
| Professional Licenses | Status, disciplinary actions |
| Sanctions/Watchlist | OFAC, BIS, state debarment |
| Adverse Media | Source, date, relevance assessment |
Methodology & Limitations
State sources searched and gaps (jurisdictions not covered, sealed records, database lag).
Risk Categorization
| Status | Criteria | Action |
|---|---|---|
| GREEN | No adverse records, all verifications confirmed | Proceed |
| YELLOW | Minor discrepancies, old/minor offenses, items needing context | Human review required |
| RED | Significant adverse findings, verification failures, recent serious offenses | Enhanced review / adverse action |
Escalation Factors
- Criminal: Felony; violence/fraud/theft-related; recency (<7 yrs); position relevance; pending charges
- Employment: Title inflation; date gaps >3 months; overlapping employment; employer not found
- Education: Degree or institution mismatch; unaccredited institution
Compliance Checks
- FCRA: Adverse action requires pre-adverse notice, report copy, and Summary of Rights — always note this
- Ban-the-Box / Fair Chance: Flag jurisdictions restricting criminal history inquiries at specific hiring stages
- EEOC Guidance: Evaluate criminal history for nature of offense, time elapsed, and job-relatedness
- State lookback limits: Note applicable 7-year or other reportable-record limitations